Friday
Jun242016

Anna - Week 3

As far as new experiences go, Saturday would definitely be one of them. On Saturday I got to work my first off site wedding. These are much different than on-site weddings because we have to bring everything we may need and more with us from Dock580 to the offsite location. It was stressful at some points, but through it all it ended up being a beautiful reception. Through this experience I learned that all the coordinators have their own way of running events, and off-site events are no exception. I also learned how to adapt at this event, because I was so use to having the structure of an on-site event where everything has a place so that items for events were easy to find; but off-site events are a little less structured, which challenged me to adapt to a new work setting. 

Monday
Jun202016

Bridal Shower

I am honored and excited to be a Maid of Honor (MOH) for the first time this summer!  The Bride has been my best friend since 5th grade (que song from the movie, My Best Friend’s Wedding) and soon as I found out, I was so excited to plan with her.  As MOH, one of my responsibilities was the Bridal Shower. In my head, I immediately started planning a mini version of what I would want my wedding to be.  After about 30 minutes of day dreaming, I regrouped and remembered that this was not about me; this was about my best friend! So, I reeled it in and thought about her and what kind of shower she deserved.

Obviously, she deserves the best of the best so the pressure was on! To help me decide what kind of “theme” I wanted to go for, I started looking at invitations.  The Bride is the kindest, most thoughtful and loyal friend, and an art teacher; I wanted to make sure that the theme reflected who she is and that I didn’t just go with something trendy.  I settled on using www.weddingpaperdivas.com  - an affiliate of Shutter Fly – because they have soooo many options and are reasonably priced.

After deciding on watercolor / floral invitation and theme, I recruited (that’s my inner sorority girl there) the Matron of Honor to help me. See…I’m not much of a cook; I am known for bringing  my two signature dips to any gathering. Knowing the Matron of Honor was a better cook and baker than I will ever be, we split up the foods we would be bringing… and voila!  The menu was decided on!

Next up, beverages, A.K.A. “Bevies”.  What is a shower without some champs?  Naturally, the champagne bar was a must.

We decided on a few simple games that would entertain the guests without occupying all of the social time and checked in the with the Bride to make sure we didn’t do anything that would embarrass her.

Last but not least, we had to cover decorations… my favorite! I didn’t want to do her wedding colors because I wanted to make sure that her wedding day remained extra special! So, I went with “Dusty Rose” linens (which I’m currently obsessed with), mercury glass vases with baby’s breath (something simple), and of course, candles! I didn’t want to go overboard with decorations, because yet again, this day was not about me; it was about the Bride. So why distract people from her beauty with decorations?

Because I am planning and running weddings pretty much every weekend, the planning came easy to me. However, because I am not used to having such a personal connection to the event, I found that I was often wanting to add things (more decorations, more food, and more of a “party” environment). But after thinking about who the Bride was, I was often reminding myself to ask myself one question:  “Is this something the Bride would like or am I thinking of myself?”  That always brought me back to reality and, I think, helped me plan the best bridal shower possible for my best friend.

So, my final thoughts and advice on planning a bridal shower, is to always keep the bride in mind and, as my Mother has always said, “Less is always more”. I know that keeping my BF/The Bride in mind helped me plan & execute a wonderful shower! Not to toot my own horn (Toot, Toot!), but I received many compliments and everyone had a wonderful time.

Monday
Jun202016

Anna- Week Two

My second week as an intern here at Dock580 has come and gone and I can now say I have worked a full wedding. Start to finish. For this wedding I got to be there for the drop off, which means I was there when the Bride brought all her decorations and final floor plans. The drop offs happen earlier in the week prior to the event. This wedding took place on Saturday in the Venue. I worked under the Captain and the Coordinator (Emily) for this event. I loved being there for all of the event and being able to see it all come together from set-up to tear-down. One thing I learned from being at this full event is that the coordinator can be put into some very high stress situations but Emily showed me that if handled calmly, and correctly that stress will fall away and the wedding will go on. I learned that the client always comes first because seeing the bride and groom pleased and happy is the ultimate goal (and a very good feeling for the coordinators!!). The ceremony and reception were beautiful and I cannot wait to be able to help coordinate more full events and weddings. 

Wednesday
Jun152016

Welcome Anna!

Hello! My name is Anna Cecutti and I am the newest member at Dock580. I just finished my freshman year at San Diego State University as a communications major. Here at Dock580 I will be interning under the Event Coordinators. My duties include a little bit of everything giving me the opportunity to see all aspects of the business. Although it is just my first week here I have already set up for events, watched wedding rehearsal, and served some at one of the weddings. I have also learned the duties of what an event coordinator has on the different days of the week and the role they play during the actual event. After seeing and working my first event I can see that at times it is a very stressful process but once it all comes together and you see hard work paying off that stress goes away. I am super excited I have this opportunity with a great company and I can’t wait to see what else there is to come!

Wednesday
Jun082016

Why You Really Need A DJ....

Since both The Venue and The Loft at dock580 include an in-house sound system, clients often ask us if they really need a DJ.  While that choice is ultimately always up to each individual client, I can tell you (after having witnessed several iPod disasters) with absolute certainty that you will never regret hiring a DJ for your wedding.  You might regret which DJ you choose; you might regret which songs you select; but both of those will pale in comparison to the regret of having your second cousin say your name wrong during your grand entrance.

                Let’s start with the obvious hurdle:  technical difficulties.  Have you ever checked your iPod before leaving the house to see that it has 95% battery, only to have that suddenly drain to 5% halfway into the second song?  Have you ever tirelessly created a playlist for the gym only to realize that it didn’t sync?   As annoying as those things are in everyday life, imagine them happening at your wedding.  Insert scream face emoji here.  Besides those two obvious technical malfunctions, also factor in a couple hundred guests consuming many  drinks and deciding that one of them should be your DJ; if you think your college roommate’s new boyfriend won’t press skip on your iPod during your wedding, you’re wrong.

                Let’s also consider the emcee aspect of a wedding.  As I discussed in my previous post regarding an event coordinator’s job responsibilities, we are there to make sure that the night stays on track and that all of the events happen at their scheduled times; our job responsibilities do not include making announcements.  A lot of clients think that the DJ is just there to play music, but their most important role is feeling out the crowd and making sure that your guests are where they’re supposed to be when they’re supposed to be there.  It’s true enough that “anyone can talk on a microphone” but after having seen many guests awkwardly announce the father – daughter dance, I feel confident recommending that a sober professional is always the right choice.

                Like most venues, dock580 offers a preferred vendor list that is stacked with seasoned professionals.  If you are on the hunt for your DJ, feel free to contact your coordinator for recommendations. 

Happy planning!